Your spreadsheet will not survive an inspection
Recording working hours has been mandatory in Spain since 2019, and failing to do so is a serious offense of EUR 751 to 7,500 per company. A spreadsheet can be rewritten without a trace: it does not prove when each hour was logged.
Time tracking in Spain, in three figures
What the law requires today and what the draft proposes
The regulation that would require digital records received unfavorable opinion no. 188/2026 from Spain's Council of State, dated March 19, 2026, and is still in progress. The duty to record working hours has been in force since Royal Decree-Law 8/2019.
Estimated exposure per company (LISOS)
The amount does not depend on headcount: LISOS bands apply per company. Rough estimate. The actual penalty is set by the Labor Inspection based on severity and circumstances.
It's not just another time tracking tool. It's your complete business management.
While others sell you yet another tool, UTILIA OS integrates time tracking into the same place where you already manage clients, projects, and invoices.
It works in three steps
No hardware, no installations: browser, iPhone app, or QR code
Add your team and choose how each person clocks in. The QR code expires every 30 seconds, so nobody can clock in for someone else with a photo.
Your team clocks in, out, and on breaks
From the office, the job site, home, or a client location. Every entry is sealed with a SHA-256 fingerprint that proves it has not been altered.
You export the record for the Labor Inspection
PDF, Excel, CSV, and XML, with rows that explain the days without entries. Nine types of incident are detected automatically.
What UTILIA OS time tracking does
It seals every entry, keeps the record for four years, and exports it for the Labor Inspection. It's not a patch: it is part of the platform's core.
Do any of these situations sound familiar?
Frequently asked questions
Click a question to see the answer
Yes. The duty to record working hours, in force since Royal Decree-Law 8/2019, applies to every company with employees, with no exception for size or industry.
The law requires a reliable daily record. A spreadsheet can be rewritten without a trace, so it is hard to prove to the Labor Inspection when each hour was logged. The draft in progress would go further and require a digital record from the source.
There is no firm date. The regulation received unfavorable opinion no. 188/2026 from Spain's Council of State, dated March 19, 2026, is still in progress, and has not been published in the official gazette. What has been in force since 2019 is the duty to record working hours.
They are also required to track their hours. Spain's Law 10/2021 on remote work maintains the obligation for time tracking. With UTILIA OS they clock in from the browser or the iPhone app, wherever they are.
You will have to show the daily record. UTILIA OS exports it in PDF, Excel, CSV, and XML, with rows that explain the days without entries, and every entry carries a SHA-256 fingerprint that proves it has not been altered.
Clock in, clock out, and breaks from the browser, the iPhone app, or a QR code that expires every 30 seconds. Every entry is sealed with a verifiable SHA-256 fingerprint, kept for four years with no way to turn it off, and exported for the Labor Inspection. It detects nine types of incident, tracks the annual cap of 80 overtime hours under article 35 of Spain's Workers' Statute with an alert at 80 percent, and only turns on geolocation if your policy requires it. No biometrics.
UTILIA OS opens in October 2026. Join the waitlist and you keep the yearly price forever. Time tracking is included in the Professional and Advanced plans.
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Planned opening: October 2026