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Integrated accounting

Accounting integrated with your invoicing

Automatic journal, Spanish General Accounting Plan, tax forms and year-end close. Accounting flows straight from the invoices you already issue in UTILIA OS.

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No more double accounting

Accounting stops living outside your business

Forget about exporting Excel from your invoicing tool and importing it into ContaPlus, Sage or A3. In UTILIA OS every invoice becomes an accounting entry without anyone touching anything.

1

You issue an invoice

From the invoicing module, the same way you do every day. With VAT, IGIC or withholdings.

2

The entry is posted

UTILIA OS posts the entry to the journal using the corresponding PGC accounts.

3

The tax form is ready

When it's time to file 303, 390, 111 or 347, the amounts are already reconciled.

Everything a Spanish SME needs

Automatic journal from invoicing
Spanish General Accounting Plan (PGC) for SMEs
Manual entries for provisions and depreciation
Tax forms 303, 390, 111, 115, 130 and 347
Trial balance, P&L and balance sheet
Assisted year-end close, step by step
Cost centers by project, department or client
Manual bank reconciliation (automatic on roadmap)

Your accountant stops chasing you for spreadsheets

Accounting isn't a siloed module: it lives connected to invoicing, to the CRM, to payroll in Human Resources and to collections in the client portal. When a client pays on Stripe, the entry is posted on its own. When you log hours to a project, the cost shows up in the right analytical account. At the end of every quarter, filing taxes stops being a trip across three different programs.

Frequently asked questions

The key difference is integration. In UTILIA OS each issued invoice generates its accounting entry automatically, with no manual import or export. ContaPlus, Sage and A3 require loading data from another invoicing program. On top of that, UTILIA OS includes CRM, HR, projects and a client portal with online payments in the same subscription.

The module covers the main Spanish tax forms: 303 (quarterly VAT), 390 (annual VAT summary), 111 (income tax withholdings), 115 (rental withholdings), 130 (self-employed direct estimation) and 347 (third-party operations). All of them are generated from the entries recorded during the fiscal year.

Yes. Every issued invoice and every recorded expense generates its matching accounting entry with no manual intervention. For operations not tied to invoicing (provisions, depreciation, payroll), manual entries can be added directly from the journal.

In this first release, bank reconciliation is manual: you upload the statement and match entries against invoices. Automatic connection with Spanish banks via PSD2 is on the roadmap for the next cycle.

Yes. The chart of accounts is based on the Spanish General Accounting Plan (PGC) for SMEs and self-employed, with customizable sub-accounts. Standard reports (trial balance, profit and loss, balance sheet) follow the PGC structure.

Yes. Each entry can be allocated to a cost center, department, project or client. That lets you calculate true profitability by business line without replicating accounting in another tool.

Discover more

Invoicing

Issue professional invoices that turn into accounting entries.

Client portal

Collect with Stripe from the invoice itself and cut collection time.

Human Resources

Payroll, time tracking and PTO integrated with accounting.

Alternative to ContaPlus

Compare UTILIA OS with ContaPlus for integrated accounting.

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