Time tracking, leave and training
Time tracking that passes an inspection, leave with approval and courses for your team. Integrated with projects, calendar and accounting.
Time, leave and training in a single module
From the first clock-in of the day to the finished course, everything is recorded in the same place.
Time tracking
Clock in, clock out and breaks from the browser, the app or a QR code that expires every thirty seconds.
Sealing and integrity
Every clock-in is sealed with a SHA-256 fingerprint. It is kept for four years and cannot be turned off.
Automatic incidents
Nine types detected on their own: late arrivals, long breaks, shifts over the limit, clock-ins outside the allowed area and more.
Overtime under control
Annual counter with the 80-hour legal cap, an alert at 80% and a report for the workers' legal representatives.
Leave with approval
21 types, balances per person and year, one- or multi-level approval and a team calendar.
Team training
Courses with video and documents, a catalog by department and progress per person.
What you bring to an inspection
A time tracking record is only worth something if you can prove it. This is what UTILIA OS puts on the table when the Spanish Labor Inspectorate shows up.
Frequently asked questions
Integration with the rest of the business. Time tracking, leave and training live on the same platform as the CRM, projects, chat and invoicing, with nothing to export. And time tracking comes with cryptographic sealing and a report ready for the Spanish Labor Inspectorate.
Yes. It records shift start and end, breaks and overtime. Every clock-in is sealed with a SHA-256 fingerprint that lets you verify it has not been altered, it is kept for four years with no way to turn it off, and it exports for the Spanish Labor Inspectorate in PDF, Excel, CSV or XML.
There are 21 leave types, including the paid leave set out in the Spanish Workers' Statute. Each person has a balance per year and type, requests go through approval (one or several levels) and they show up on the team calendar with the health reason masked.
Yes. Nine types, automatically: missing clock-in or clock-out, late arrival, long break, shift over the limit, clock-in outside the allowed area and others. The nightly close never invents a clock-out time: it leaves the day incomplete and flags it.
Yes. Monthly summary, annual counter with the 80-hour cap from article 35 of the Spanish Workers' Statute, an alert when you reach 80% and a report for the workers' legal representatives.
Yes. Courses with video lessons and documents, a catalog by department and progress per person, with the video saved at the exact second where they left off. It does not issue certificates.
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Planned opening: October 2026