David Pérez
Laura Martín
Marta VidalNo record
Maria, agency of 8 people
No record of working hours. Serious offense: a fine of EUR 751 to 7,500.
Sound
Mandatory time tracking
Your spreadsheet can't prove when each hour was logged.
Recording working hours has been mandatory in Spain since 2019, and failing to do so is a serious offense, fined EUR 751 to 7,500. A spreadsheet can be rewritten without a trace. In UTILIA OS, every entry is sealed.
Mandatory since 2019EUR 751 to 7,500 per offenseDigital regulation in progress
Calculate my exposureThe rules
Time tracking in Spain, in three figures.
2019
Since Royal Decree-Law 8/2019, recording working hours is mandatory for every company with employees.
751 to 7,500EUR
Per company: serious offense for failing to keep a record (LISOS, article 7.5).
In progress
The fully digital time tracking regulation. The duty to record working hours has been in force since 2019.
Today and next
What the law requires today and what the draft proposes.
The draft regulation that proposes digital records received unfavorable opinion no. 188/2026 from Spain's Council of State, dated March 19, 2026, and is still in progress. The duty to record working hours has been in force since Royal Decree-Law 8/2019.
Read the guide: what Spanish law requires today- Record format
- Paper, spreadsheet, or digital
- Inspection access
- On-site, upon request
- Required detail
- A reliable daily record of the workday
- Immutability
- Not spelled out in the rules
- Penalties
- Per offense: EUR 751 to 7,500 (LISOS)
Exposure calculator
Estimated exposure per offense (LISOS).
Minimum exposure
750EUR
Lower end of the estimate, per offense
Maximum exposure
7,500EUR
Upper end of the estimate, per offense
With UTILIA OS
Sealed daily record you can export for the Labor Inspection
Included in the Professional and Advanced plans
The fine is per offense, not per person, although the number of people affected counts when setting its grade (article 39.2 of LISOS). For paper or a spreadsheet, the figure assumes the Labor Inspection does not accept the record as reliable: the 2019 law allows any format that is. Rough estimate. The actual penalty is set by the Labor Inspection based on severity and circumstances.
Start your 14-day trialStep 1 · Clock in
No hardware, no installations: browser, iPhone app, or QR code.
Add your team and choose how each person clocks in. The QR code expires every 30 seconds, so nobody can clock in for someone else with a photo.
Step 2 · Seal
Your team clocks in, out, and on breaks.
From the office, the job site, home, or a client location. Every entry is sealed with a SHA-256 fingerprint.
- Records sealed with a SHA-256 fingerprint
- Start, end, breaks, and overtime recorded
- Four-year retention that cannot be turned off
Step 3 · Export
You export the record for the Labor Inspection.
PDF, Excel, CSV, and XML, with rows that explain the days without entries. Nine types of incident are detected automatically.
- Labor Inspection report by date range, in four formats
Time tracking
What UTILIA OS time tracking does.
It seals every entry, keeps the record for four years, and exports it for the Labor Inspection. It's not a patch: it is part of the platform's core.
- Incidents detected automatically
- Annual cap of 80 overtime hours under article 35 of Spain's Workers' Statute, with an alert at 80 percent
- Geolocation only if your policy requires it
- No biometrics
All in one
It's not just another time tracking tool. It's your whole company.
UTILIA OS keeps time tracking in the same place where you already manage clients, projects, and invoices.
Cases
Do any of these situations sound familiar?
No record
Carlos, construction company with 15 workers
No record and no control over overtime. One serious offense for the record and another for the overtime, both under article 7.5 of LISOS.
Sealed
Your company with UTILIA OS
Every entry sealed with a SHA-256 fingerprint and the Labor Inspection report ready in PDF, Excel, CSV, or XML.
Professional
Every hour, with its seal.
Professional 99 € a month per company, paid yearly. Excl. taxes.
Time tracking is included in Professional and Advanced.
- Trial14 days, no card
- Users included5 · +15 € per extra user
- Paid yearlysave 360 € a year
- Month to month129 € a month
Frequently asked questions
What people usually ask about time tracking
Yes. The duty to record working hours, in force since Royal Decree-Law 8/2019, applies to every company with employees, with no exception for size or industry.
The law requires a reliable daily record. A spreadsheet can be rewritten without a trace, so it is hard to prove to the Labor Inspection when each hour was logged. The draft in progress would go further and require a digital record from the source.
There is no firm date. The regulation received unfavorable opinion no. 188/2026 from Spain's Council of State, dated March 19, 2026, is still in progress, and has not been published in the official gazette. What has been in force since 2019 is the duty to record working hours.
They are also required to track their hours. Spain's Law 10/2021 on remote work maintains the obligation for time tracking. With UTILIA OS they clock in from the browser or the iPhone app, wherever they are.
You will have to show the daily record. UTILIA OS exports it in PDF, Excel, CSV, and XML, with rows that explain the days without entries, and every entry carries a SHA-256 fingerprint.
Clock in, clock out, and breaks from the browser, the iPhone app, or a QR code that expires every 30 seconds. Every entry is sealed with a SHA-256 fingerprint, kept for four years with no way to turn it off, and exported for the Labor Inspection. It detects nine types of incident, tracks the annual cap of 80 overtime hours under article 35 of Spain's Workers' Statute with an alert at 80 percent, and only turns on geolocation if your policy requires it. No biometrics.
Time tracking is included in the Professional plan (99 € a month paid yearly or 129 € month to month, per company) and the Advanced plan. You can try it for 14 days with no card.