For working
Organize every
day’s work.
Chat, meetings, calendar, files, projects and time tracking in one place. Everything in order and everything connected, from the first hour to the last.
Calendar with 13 sourcesMeetings with transcriptionHours that become invoices
AM
Time tracking
Clock in when you arrive, in one click.
Your team clocks in with one click or with the office QR code, which changes every thirty seconds. Every entry is sealed on the spot with a SHA-256 fingerprint.
- Breaks and split shifts
- Nine issues detected automatically, such as a late arrival or a missing clock-out
- Overtime and exports for the Labor Inspectorate in four formats
- Leave and absences requested and approved in the same app
Time tracking is included in the Professional plan.
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Chat
Talk to your team without switching apps.
Channels per job or per client, direct messages and search. Replies go in threads, voice notes turn into text and, when you need to talk, you call from the same conversation.
- Channels and direct messages
- Threads so nothing gets lost
- Transcribed voice notes
- Voice and video calls, with alerts on iPhone
AM
Meet
Meetings with a waiting room and transcription.
UTILIA OS’s own video calls. You admit whoever is waiting, record the meeting, and the transcript writes itself while you talk.
- Waiting room and moderation
- Recording with your organization’s own key
- Live transcription, and after the call
PM
Calendar
The whole week in one calendar.
The calendar brings together thirteen sources from UTILIA OS: meetings, tasks, absences, project milestones, invoice due dates and more. It includes public holidays and warns you when two things overlap.
- Spain’s public holidays, already in the calendar
- Team absences in plain sight
- External guests by email, with their .ics file
It does not sync with other calendars: invitations travel as .ics files.
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Files and support
And everything in between.
Versions you never lose
You upload the new version of the quote and the previous one is still there, in case you need to go back.
Every client, its folder
Virtual folders gather the files of each client, project or quote without moving them.
Like a network drive
With WebDAV you mount your files on your computer and open them from the programs you already use.
Support tickets
You receive requests, assign each ticket and solve it without losing context. Any ticket can be tied to a project.
The help desk for your clients and their portal are included in the Professional plan.
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Project management
Every project, under control.
Who does what, in which cycle and by when. Whatever is not finished moves to the next cycle on its own, and delivery metrics come from what was actually done.
- Boards per cycle, with owners and deadlines
- Unfinished work moves to the next cycle on its own
- Billable hours on every work item
- Documentation next to the project
PM
Billable hours
By the end of the day, the hours are already a draft invoice.
The project’s billable hours generate a draft invoice in Finance, with its VAT or IGIC. You review it and issue it.
- Hours per person and per work item
- Draft invoice in Finance
- Nothing copied by hand from one tool to another
End of the day
Tomorrow at nine,
everything will still be in place.
Professional 99 € a month per company, paid yearly. Excl. taxes.
Everything in this day is included in Professional, time tracking too. Without time tracking, chat, meetings, calendar, files, projects and support are already in Essential.
- Trial14 days, no card
- Users included5 · +15 € per extra user
- Paid yearlysave 360 € a year
- Month to month129 € a month