Mac
- 1Open the file you downloaded.
- 2Drag UTILIA OS to the Applications folder.
- 3Open it and sign in with your account. The first time, macOS asks whether you want to open an app downloaded from the internet: click Open.
Sound
Mac and Windows app
Forget the browser tab.
Your next meeting by the clock, notifications you answer without opening anything, and shortcuts from any app.
Mac with Apple silicon Mac with Intel
Also forWindows
Not sure which one? Open the Apple menu and choose About This Mac: if it says Chip, it has Apple silicon.
This app is for your computer. Download it from your Mac or Windows PC. On iPhone, there is the UTILIA OS app, and on Android it runs in the browser.
See the iPhone appDownloads for computersMac with Apple siliconMac with IntelWindows
Version macOS 12 or later Windows 10 or later Included with your account
Heads-up in time When your next meeting is a quarter of an hour away or less, the icon by the clock counts down the minutes. One click, a task marked as done, and you are back to work. When your next meeting is a quarter of an hour away or less, the icon by the clock shows a mark. One click, a task marked as done, and you are back to work. What you see in the panel depends on your plan and permissions.
Act from the notification A client approves a quote. Click Create invoice right in the notification and the app opens the draft. Issuing it is still your call. A client approves a quote. Click Create invoice right in the notification and the app opens the draft. Issuing it is still your call. With CRM and Finance in your plan, and permission to create invoices.
Reply without opening anything Laura writes to you. Click Reply, type in the notification itself and send it without switching windows. Laura writes to you. Type in the notification itself, click Send and carry on where you were. With Chat in your plan and permission to send messages.
One shortcut away Whatever app you are in, ⌘⇧K brings UTILIA OS to the front with search open. Type, pick, and you are on the client’s page. Whatever app you are in, Ctrl+Shift+K brings UTILIA OS to the front with search open. Type, pick, and you are on the client’s page.
Calls stay on top The call appears on top of any app and you answer with ⌘⇧↩. In its floating window it stays in sight while you work. The call appears on top of any app and you answer with Ctrl+Shift+Enter. In its floating window it stays in sight while you work. With Chat and Meet in your plan.
By the clock
Your day, right by the clock.
When a meeting is a quarter of an hour away or less, the UTILIA OS icon tells you: on the Mac with the minutes left, on Windows with a mark. One click and your to-dos open on top of whatever you are doing.
- Complete or push back a task.
- Answer a message.
- Jot down a new task for today.
Without opening the app
You stay on your work. UTILIA OS follows you.
Notifications carry their own buttons, shortcuts work with the app in the background, and calls never get lost behind another window.
Notifications you act on right there.
Reply to a message from the notification itself, mark a task as done and, when a client approves a quote, leave the draft invoice created with one button.
Each notification only carries the buttons your plan and permissions allow.
Shortcuts from any app.
Whatever app you are in, one key combination brings UTILIA OS to the front with search open. Another brings it up as it is, and another opens your panel. If one clashes with another app, turn it off in Settings.
- Quick search
- ⌘⇧KCtrl+Shift+K
- Show the app
- ⌘⇧UCtrl+Shift+U
- Tray panel
- ⌘⇧WCtrl+Shift+W
On Windows, Ctrl instead of ⌘ and Shift instead of ⇧.
Calls that stay on top.
When someone on your team calls, the call appears on top of any app and you answer from the keyboard. Move it to its floating window and it stays in sight, on top of everything, even when you switch apps.
Anything tied to a module, such as Chat, the CRM, Finance or meetings, appears if your plan includes it and your permissions allow it.
Always up to date
It updates itself.
It checks for a new version when it opens and every two hours. It lets you know, you download it with one click and it installs when you restart or close it.
- Starts with you
- If you turn it on in its settings, it opens by itself when you start your computer.
- Downloads in sight
- Progress shows on the Dock or taskbar icon, and the latest ones stay in the icon’s menu.
Installation
Install it in three steps.
Pick your computer. The download is free and always the latest version.
Windows
- 1Open the installer you downloaded.
- 2If Windows says it protected your PC, click More info and then Run anyway. It warns you because the installer does not carry a publisher signature yet.
- 3It installs on its own, without asking for administrator rights, and opens: sign in with your account. It adds a shortcut to your desktop and the Start menu.
Your account
It works with your company’s account.
Inside is the same UTILIA OS you use in the browser: your data, your permissions and the modules in your plan.
Already have an account?
Sign in with the same account you use in the browser. If you would rather download it from inside UTILIA OS, it is also in your dashboard:
os.utilia.ai/dashboard/downloadNot using UTILIA OS yet?
Create your account and try it for 14 days with no card, or book 15 minutes with us and we will show it to you.
Questions
Before you install
If anything is still unclear, write to us and a person will answer.
Nothing extra. The download is free and the app comes with your account, whatever your plan. The service is subscribed per company, and the app unlocks nothing beyond what you already have in the browser.
No. It is for teams already working with UTILIA OS: you sign in with your account and pick up where you left off. If you do not have one yet, you can create it at os.utilia.ai and try it for 14 days with no card.
A Mac running macOS 12 or later, with Apple silicon or Intel, or a 64-bit PC running Windows 10 or later. If you are not sure which Mac you have, open the Apple menu and choose About This Mac: if it says Chip, it has Apple silicon.
Because the Windows installer does not carry a publisher signature yet, and Windows warns about programs it does not recognize. It is the same file you download from inside UTILIA OS. Click More info and then Run anyway. Depending on your browser, it may also ask you to confirm the download. On the Mac, the app is signed and checked by Apple: the first time, it only asks whether you want to open it.
On its own. It checks for a new version when it opens and every two hours; it lets you know, you download it with one click and it installs when you restart or close it.
This app is for your computer. On iPhone, the UTILIA OS app is on the App Store, and on Android it runs in the browser.
No. On Linux, UTILIA OS runs in the browser, with the same features and the same data.
The app’s interface is in Spanish, like the rest of UTILIA OS. The pictures on this page are translated so you can follow them.
Start today.
14 days, nothing to pay.
No card required. If you do not save one, nothing is charged when the trial ends.
Rather talk to a person?